Job Description
Job Description
Job Description
Benefits:
- Competitive salary
- Flexible schedule
- Opportunity for advancement
- Training & development
Having an exceptional company culture is a necessity. This is why Pinpoint Precision Engineering is redefining what TEAM means in the engineering field. Through our focus on Diversity and Growth, our company offers an inclusive talent-driven culture that delivers the most inspiring professional experience for every Pinpoint employee. We are seeking a motivated and professional
Operations Assistant to support our leadership team and engineers.
Qualifications - Associates degree in Business Administration (Bachelors a plus)
- 2-5 years of experience required
- Proficient with program and software applications (Microsoft Office, Word/Doc, Excel, PowerPoint, Adobe Acrobat)
- Proficient with Google Workspace (G-Suites Drive)
- Working knowledge and experience with CRM software
- Experience with bookkeeping/accounting (Reconciliation, Overhead Expense Tracking, Federal/State Tax Accounting, Budgets, B2B Invoicing, Accounts Payable and Receivable etc)
- Excellent written, communication, organizational, and interpersonal skills
- Valid Drivers License
Responsibilities - Provide assistance with Fleet management needs
- Administrative Support:
- Assist in day-to-day administrative tasks such as responding to emails, and handling correspondence.
- Help in organizing and maintaining electronic files, ensuring they are accurate and up-to-date.
- Prepare documents, reports, presentations, and spreadsheets as required by the Admin Operations Manager.
- Database Management:
- Assist in managing Ajera related to clients, suppliers, and internal processes.
- Update and maintain accurate records in databases, ensuring data integrity and confidentiality.
- Entry of all Pinpoint data from clients.
- Scheduling and Coordination:
- Help in scheduling appointments, meetings, and conferences for the Admin Operations Manager.
- Inventory Management:
- Assist in monitoring and managing office supplies and equipment.
- Help in maintaining inventory records and placing orders for supplies as needed.
- Support supply management for the office and equipment for engineers, ensuring availability and efficient utilization.
- Project & Invoice Support:
- Support the Operations Manager in various projects related to process improvement, efficiency enhancement, and cost reduction initiatives.
- Assist in research, data collection, and analysis for project implementation.
- Prepare and issue invoices for services rendered, ensuring all billable items are accurately captured and billed in a timely manner.
- Monitor and track payments received, following up with clients on overdue invoices and coordinating with the accounting department to ensure proper application of payments.
- Generate regular reports on invoicing status, outstanding balances, and payment trends for management review.
- Communication Support:
- Assist in drafting internal communications such as memos, announcements.
- Help in maintaining communication channels between different departments and teams within the organization.
- Meeting Support:
- Prepare meeting agendas, take meeting minutes, and distribute them to relevant stakeholders.
- Arrange meeting rooms, equipment, and refreshments as needed.
- Customer Service:
- Provide assistance to customers and clients over the phone, email, or in person, ensuring their queries and concerns are addressed promptly and professionally.
- Quality Assurance:
- Assist in quality control processes by conducting checks on documents, reports, and data to ensure accuracy and completeness.
- Help in identifying and resolving any discrepancies or errors.
- Ad Hoc Tasks:
- Perform miscellaneous tasks and errands as assigned by the Admin Operations Manager.
- Adapt to changing priorities and assist in urgent tasks as required.
- Learning and Development:
- Actively participate in training sessions and workshops to enhance skills related to administrative tasks, communication, and project management.
- Seek opportunities to learn about the operations and processes within the organization to better support the Operations Manager.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Women, Veterans, Disabled and Minorities are encouraged to apply: All qualified applicants will receive consideration without regard to race, color, age, gender, religion, national origin, disability, sexual orientation, gender identify, veteran/military status, marital status, genetic information, or any other status protected under local, state, or federal laws or regulations.
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Flexible work from home options available.
Job Tags
Local area, Immediate start, Flexible hours,